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where to find Automatic replies in Outlook for out of office

Joe Ernst 0 Reputation points
2026-06-03T13:14:19.81+00:00

per the help settings the Automatic replies is not showing in my outlook to be able to set out of office replies

Outlook | Windows | New Outlook for Windows | For business
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  1. Henry-N 13,880 Reputation points Microsoft External Staff Moderator
    2026-06-03T14:08:09.64+00:00

    Hi @Joe Ernst, 

    Thank you for posting your question in the Microsoft Q&A forum. 

    I understand that you're looking for the Automatic Replies (Out of Office) feature in Outlook. To better assist you, could you please help clarify a few details? 

    • Are you using an Exchange mailbox, or a different type of account? 
    • Are you currently using the New Outlook experience? 

    In the New Outlook, there is a feature called Automatic Replies, which allows you to set an out-of-office message for a specific period of time. You can configure it to automatically send responses while you are away. 

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    Could you please confirm if this is the feature you're referring to? If I’ve misunderstood your request, feel free to provide more details so I can assist you more accurately. 

    Thank you for your patience and understanding. I look forward to your reply and will be happy to help further. 

    Note: Please follow the steps in our documentation to enable e-mail notifications if you want to receive the related email notification for this thread 

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  2. AI answer

    2026-06-03T13:14:43.2433333+00:00

    In new Outlook for Windows, Automatic replies are available only for supported account types (such as Microsoft 365/Exchange and Outlook.com). Gmail, Yahoo, and other POP/IMAP accounts do not support this feature.

    To find and use Automatic replies in new Outlook for Windows (for a supported account):

    1. On the View tab, select View settings in new Outlook.
    2. Select Accounts > Automatic Replies.
    3. Turn on Turn on automatic replies.
    4. (Optional) Enable Send replies only during a time period and set start/end times.
    5. Enter the message under Send automatic replies inside your organization.
    6. (Optional) Enable Send replies outside your organization and add a separate message, or choose Send replies only to contacts for external senders.
    7. Select Save.

    If Automatic Replies is still not visible, the account is likely a Gmail/Yahoo/POP/IMAP account, which does not support Outlook’s built-in Automatic replies. In that case, use rules to create an out-of-office message instead, as described in the linked guidance in the references.

    References:

    AI-generated content may be incorrect. Read our transparency notes for more information.

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