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how can I set reminders in Microsoft teams Calendar for a recuring event

Melinda Mente 0 Reputation points
2026-03-31T16:12:33.1833333+00:00

I am looking to send a monthly recuring meeting for my company using the teams calendar. I want to set reminders as the event approaches 2 days before, 1 day before, and 1 hour before the recurring event. I only see this option when I create an event from my calendar, not from teams. Can this be done?

Microsoft Teams | Microsoft Teams for business | Calendar | Manage calendars
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  1. Jay Tr 12,620 Reputation points Microsoft External Staff Moderator
    2026-03-31T18:18:32.28+00:00

    Hi @Melinda Mente, 

    Good day, I hope you are doing well. 

    According your concern, for a monthly recurring Teams meeting, you can add more than one reminder by using Add email reminder in the meeting details. 

    1. Open the meeting from your Teams calendar. 
    2. Click Edit series so the reminder applies to every occurrence.  

    User's image 

    1. Select the reminder drop down (for example “15 minutes before”).  
    2. Select Add email reminder. 

    User's image 

    1. Select the desired time for the additional reminder, for example 2 days before. 
    2. If you want attendees to receive it too, check Send to attendees. 

    User's image 

    1. Select + Add email reminder and set another one to 1 hour before.  
    2. Select Save so the changes go to attendees.  

    I hope this information is helpful. Please follow the steps above and let me know if it works for you. If not, we can continue working together to resolve the issue.  

    Thank you for your patience and understanding. If you have any questions or need additional assistance, please don’t hesitate to reach out so I can continue to support you. If you found the response useful, please consider marking it as accepted, as this may help other community members who are looking for similar guidance.  

    I look forward to continuing the conversation.  

    If you have extra questions about this answer, please click "Comment". 

    Note: Please follow the steps in our documentation to enable e-mail notifications if you want to receive the related email notification for this thread.     

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  2. AI answer

    2026-03-31T16:12:46.6733333+00:00

    Teams calendar meetings and webinars do not support configuring multiple custom reminder times (for example, 2 days, 1 day, and 1 hour before) directly in Teams.

    Available options from the provided information are:

    1. Teams webinars (Teams Premium) – For webinars, a single reminder email time can be customized (for example, several hours or days before), but only one reminder is supported and it must be at least 1 hour before the event:
      1. Open the upcoming webinar in the Teams calendar.
      2. Select Emails.
      3. In the Reminder email row, select 1h before event starts.
      4. Set how many hours or days before the event to send the reminder email and select Save.
    2. Standard Teams meetings – The context does not show any option in Teams to configure multiple reminders for a recurring meeting. Multiple reminder times (2 days, 1 day, 1 hour) are only described in general Outlook reminder settings, not in Teams.

    To achieve multiple reminders for a recurring meeting, the meeting needs to be created/managed where multiple reminders are supported (for example, Outlook calendar) and then used with Teams as the online meeting provider. Teams itself does not expose multiple reminder configuration for recurring events in its calendar UI.

    References:

    AI-generated content may be incorrect. Read our transparency notes for more information.

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