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Registration Link for Webinar Training

Howard, Kesi 0 Reputation points
2026-06-04T17:23:55.02+00:00

I'm trying to schedule a webinar training that includes a registration link. Each time I send a "test" it fails to include a registration instead, sending directly to "join" the training. Please tell me why the registration link is not automatic.

Microsoft Teams | Microsoft Teams for business | Other
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  1. Ian-Ng 13,435 Reputation points Microsoft External Staff Moderator
    2026-06-04T18:19:09.65+00:00

    Hi @Howard, Kesi, 

    Thank you for your question. 

    What you are seeing is often expected behavior in Teams webinars. In Teams webinars, the registration process applies only to attendees. Users who are designated as organizers, co-organizers, or presenters do not go through registration and are instead provided with a direct join link via their calendar invitation.

    A second common reason is that the webinar registration page has not been fully published, or the wrong link is being shared. For webinars, the attendee-facing registration experience becomes available after the event is saved and the site is published. After that, the correct link to share is the Copy registration link from the webinar page, not the organizer meeting invite or join link.

    Below are a few things to check before open a support ticket if the problem persists: 

    1. Confirm the event was created as a Webinar, not a standard Teams meeting. Webinars use registration, regular meetings do not use the same registration experience.
    2. Use an external email account (like Gmail) that is not associated with the organizer or presenter role 
    3. Test the experience in an InPrivate browser window or with a different non-organizer account. That is the best way to verify what attendees will actually see.

    If the registration options are missing entirely under Registration > Configuration, then it may be worth asking your Teams administrator to review the webinar policy and settings for your account or tenant. Since some registration capabilities depend on admin configuration.  

    I hope this helps clarify the behavior. Should you have any further concerns, please don't hesitate to reach out.

    Note: Please follow the steps in our documentation to enable e-mail notifications if you want to receive the related email notification for this thread.

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  2. Howard, Kesi 0 Reputation points
    2026-06-04T18:14:55.4533333+00:00

    Will the presenters and co organizers be able to register via the link as well?

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  3. AI answer

    2026-06-04T17:24:23.71+00:00

    In Teams webinars, a registration link is only created and sent if the webinar is configured to require registration and the event is published. If test invitations are sending a direct “join” link instead of a registration link, the usual reasons are:

    1. Require registration is set incorrectly
      When creating the webinar, the Require registration setting must be set to either:
      • For people in your org, or
      • For everyone
        If it is set to None, attendees receive a direct join link and no registration page is generated. This can also cause join issues such as blank screens when joining.
    2. The webinar hasn’t been published
      After entering webinar details and the registration form, the event must be published so that the registration site and registration link are created:
      1. Create or open the webinar in the Teams calendar.
      2. Enter details and registration information, then select Save.
      3. Select View draft to preview the event page.
      4. Select Publish site and confirm.
    3. Using the wrong link in tests
      Once the webinar is published, the registration link is separate from the organizer’s join link. To share the registration link:
      1. Go to the webinar in the Teams calendar.
      2. Select Copy registration link near the top of the page.
      3. Use that link in announcements or test messages.
        If the organizer forwards their own meeting invite, recipients will get a direct join link instead of the registration page.
    4. Policy or configuration issues
      If the For everyone option is missing or grayed out in Require registration, the meeting policy may not allow public registration. In that case, an admin must set the Teams meeting policy WhoCanRegister to Everyone and wait for the change to propagate. Also, if Anonymous join is disabled, external users cannot join public webinars even if registration is enabled.

    To ensure a registration link is automatic in future tests:

    • Create a Webinar (not a standard meeting) in the Teams calendar.
    • Set Require registration to For people in your org or For everyone.
    • Configure and publish the event site.
    • Use Copy registration link when sending test invitations.

    References:

    AI-generated content may be incorrect. Read our transparency notes for more information.

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